If you are reading this article, you have already determined that a visitor registration app is a smart way to make your workplace more productive. You have built a checklist and determined the best software for your needs. Now, the last step before you can implement your solution is to find the perfect check-in app kiosk and other hardware to fit your reception area.
This post reviews the visitor management system hardware considerations to ensure you procure a kiosk that is will draw the attention of your visitors, is secure, and fits the space and decor of your reception area.
The core hardware component of your visitor management system is a computer. This is the device visitors or operators will physically interact with to check in guests and deliveries. Historically PCs have been used, although that is rapidly shifting towards less expensive and lighter tablets.
Most modern and lean visitor check-in apps run on tablet computers. The main tablet operating systems are Apple's iOS, which runs iPads, and Google's Android.
Legacy visitor management software runs off of PCs, or personal computers. Often these products are complex in nature and therefore require more computing power. These systems are also likely to be operated by dedicated staff, for example, a full-time receptionist or security personnel.
Functionality is the primary goal of your device. Its secondary role is visibility. It must do the job of the smiling person behind the reception desk of years ago.
Next up is your mounting hardware. This piece of hardware is responsible for the visibility and security of your selected computing device. Look for a kiosk that is visually pleasing, locks, and fits the color scheme of your reception area.
Kiosks come in three varieties:
Depending on your specific needs, you may wish to round out your visitor management system with some accessories.
If your office is secure, you might require guests to wear visitor badges. Name badges are also perfect for coworking spaces that host a lot of events. Brother offers an inexpensive label maker that can product visitor name badges as part of the check-in process.
Depending on the safety of your office and kiosk you select, you may opt for additional security hardware. Some common options include:
If you wish to place your visitor check-in kiosk where you don't have a power outlet nearby, consider power over Ethernet (often written as PoE). This is especially relevant for wall-mounted visitor kiosks. PoE will allow you to power hardware using a copper Ethernet cable. Note though, most iOS and Android tablets do not have Ethernet ports, so check that before selecting this option. Although many office hallways do not have ample outlets, it is usually possible for an electrician to tap into an existing outlet to power your visitor management system.
Selecting the right visitor check-in app software is important. So is choosing the hardware kiosk that fits your needs. Key visitor management system considerations are: