Visitor Badges

How Visitors Badges Keep Your Workplace Secure

"Hello, my name is __________".

Visitor badges are a win-win. Visitors are easy to identify, keeping your team safe from potential threats and productive, and making visitors feel like welcomed guests. In a busy reception area, it’s great to make everyone feel like an MVV - Most Valuable Visitor.

Greetly is on the case. Our award-winning visitor management system has options to take visitor selfies, uh, photos, and instantly print visitor badges as part of the check-in process. Including a visitor's name, photo, host, and more on these badges is crucial for security and identification purposes. We even offer badges that visually expire over time, allowing for easy identification and management of visitor status. Greetly stores visitor photos in your digital logbook.

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Visitor Badges - How Convenience Meets Security

Cheers was the place where "everyone knows your name". Your workplace can be too.

Thanks to badges that print immediately upon a guest checking in, all employees can instantly recognize each guest and greet them by name, ensuring easy identification. At the same time, these badges can give guests full or temporary access to the premises. If you don’t recognize someone you can ensure they are in the right place thanks to the visitor badge produced by Greetly. Visitor badges can print important visitor details including visitor photos, names, their host employee, and the date and time they checked into your workplace. For a more secure workplace, Greetly even offers temporary badges that visibly expire after 24 hours.

Visitor Photos

The best visitor management systems can do so much more than simply notify the host. They can capture eSignatures on NDAs, take temperatures, and operate touchless. Of course, they can take visitor photos which, in turn, can be printed on their very own visitor badge. Including a visitor's photo and details on the badge is crucial for security and identification purposes.

Now you know that Ashley Smith is really Ashley Smith.

Visitor and Host Names

And you can greet Ashley Smith by name because it prints nice and large on her visitor's badge.

If Ashley looks lost, or maybe like she is up to no good, you can also see the host employee that authorized her entrance. That way you can easily get her visit back on track or handle any security situations that could possibly arise.

Check In Timestamp and Expiring Badges

When Greetly prints a badge, it includes the date and exact time the visitor arrived. The timestamp and expiring badges contribute to easy identification, allowing security personnel to quickly recognize and differentiate visitor types who have spent a significant amount of time on campus. If Ashley Smith is acting suspicious, you might wish to verify she has current credentials to be on the premises.

Both standard and expiring badges can be used. If your workplace wants to ensure visitors depart when expected, to uphold security protocols, you have many options to stay safe and compliant.

Prints Via WIFI or Bluetooth

If you want them to, and for exactly the visitor where they are required, Greetly visitor badges print instantly when a guest checks in. We make setup easy. Depending on your preference and technical confidence, the incredibly customizable visitor management system allows you to print visitor badges over your workplace's WIFI or you can use Bluetooth.

Greetly, The Award-Winning Visitor Registration App!

Greetly is the modern office, cloud-based visitor management solution; an easy-to-use visitor self-help sign in app.

Our award-winning visitor check-in app works on iPad and Android tablets, and touchless on visitors' own smartphones, technology your visitors know and understand.

Yes, even if visitors check in from their own phones, Greetly will instantly print a visitor badge. When a product can be this easy-to-use, while managing your visitor traffic, and keeping your office safe and secure, it's no wonder the awards and clients keep piling on.

Why don't you get started with great visitor experiences today? Let Greetly create a great visitor experience while keeping your workplace healthy and productive.

Visitor badges are used to help with the easy identification of guests to your office, manufacturing plant, school, coworking, or other space. Including a visitor's photo and details on the badge is crucial for security and identification purposes. They can take many forms from permanent identification cards, non-expiring visitor badges for regular visitors, to paper badges.

Implementing a visitor badge system is an essential step in maintaining a secure and organized workplace. Here are some best practices to consider when using visitor badges:

Clearly display visitor information: Ensure that visitor badges prominently display the visitor’s name, the host’s name, and the date of the visit. This makes it easy for employees to identify visitors and aid if needed.
Use expiring badges: Expiring badges are a fantastic way to enhance security on site. These badges change appearance after a set period, preventing unauthorized extended access.
Customized badges: Customizable visitor badges can be tailored to meet your company’s specific needs. Add your company logo, QR codes, or any other relevant information to make the badges more functional and professional.
Use adhesive badges: Adhesive badges are convenient and easy to use. They can be quickly attached to a visitor’s clothing or badge holder, ensuring they are always visible.
Take visitor photos: Taking visitor photos and storing them in a digital logbook can greatly enhance security. It allows for easy reference and ensures that the person wearing the badge is the same person who checked in.
Implement a sign-in process: A robust sign-in process is crucial. Require visitors to sign in and receive a badge before entering the premises. This ensures that there are no unauthorized visitors and can be easily identified.

By following these best practices, you can ensure that your visitor badge system is both effective and efficient, providing a secure and welcoming environment for all visitors.

Greetly is the incredibly customizable visitor management software. If your workplace requires expiring visitor badges to be safe and compliant, that is an option when you sign visitors in with Greetly.

Of course not. If you want a more affordable option, you can use a standard visitor badge for temporary visitors as well as long-term visitors.

Greetly works with the Brother QL-820NWB, one of the world's most popular printers. In terms of badges, Greetly supports:

Brother DK-1202 or equivalent badges.
Expiring visitor badge labels that are 3.9375" x 2.4375".

More printers and label sizes are coming soon!

As soon as the visitor completes their check-in, whether on a kiosk or their own smartphone, the information is sent to the Greetly cloud. Beep boop bop... Nearly instantly a visitor badge is printed.

You can connect your check in kiosk to your badge printer via your choice of WIFI or Bluetooth.

Welcome to the incredibly customizable, complete visitor management system. You can tailor your setup so only certain people receive visitor ID credentials, and others do not. Create visitor categories, custom badges and proper identification for guests, temporary employees, vendors, and contractors easily for an added layer of security or prevent unauthorized access to your premises.

Setting up Greetly is easy. Or, have your Account Manager do it for you.

Implementing a visitor badge system can seem daunting, but with the right steps, it can be a straightforward process. Here’s a step-by-step guide to implementing our visitor badge system:

Determine your needs: Start by assessing your specific requirements. Consider the type of visitor badges you need, the printers, and the software that will best suit your workplace.
Choose a visitor management system: Select a visitor management system that is fully customizable and meets your company’s unique needs. Greetly offers a wide variety of options that can be tailored to your specific requirements.
Set up your system: Install the necessary hardware and software. This includes setting up printers and configuring the visitor management process to ensure it operates smoothly.
Train employees: Ensure that all employees are trained in how to use the software for visitor management and to issue visitor badges. This will help streamline the check-in process and ensure everyone is on the same page.
Test your system: Before fully rolling out the system, conduct thorough testing to ensure everything works correctly. Make any necessary adjustments based on the test results.
Monitor and evaluate: Once the system is in place, continuously monitor its performance. Evaluate its effectiveness and make any necessary adjustments to ensure it continues to meet your company’s needs.

By following these steps, you can implement our visitor badge system that enhances staff and visitor security and efficiency in your workplace. A well-implemented visitor management software solution not only keeps your workplace secure but also ensures a smooth and professional experience for all visitors.

Try The World's Most Customizable Visitor Management System

Try Greetly free with a no-obligation demo today. This fully featured trial comes with 24/7 support to get you up and running quickly. Our 14-day trial allows you to test Greetly and show it to your VIP visitors.

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Visitor Badges

How Visitors Badges Keep Your Workplace Secure

Used by Leading Brands From Around the World