Award-Winning Visitor Registration Software

Virtual Receptionist Automation App

Every workplace needs an efficient way to register visitors and inform workers that their guests are on site. But most businesses prefer to have employees focused on vital tasks instead of being tethered to a reception desk.

That’s where Greetly comes in. Our award-winning visitor management software modernizes office reception by streamlining visitor check-in processes and enhancing security. Greetly collects any visitor information you may need and instantly sends host notifications using phone, text, email, Slack, Microsoft Teams, and Google Chat.

Greetly is packed with features, is highly configurable, and is the perfect solution for all types of visitor registration needs.

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Top contactless Office management software

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Used by Leading Brands From Around the World

Digitize and Automate Your Visitor Registration

Visitor management solutions have revolutionized the way organizations handle visitor registration. By digitizing and automating the traditional manual process, these systems replace outdated methods, streamline visitor check-in, enhance security, and support compliance requirements. Visitor management technology refers to software solutions designed to optimize the management and tracking of visitors in organizations. It offers features like an easy-to-use interface, accurate data capture, automatic notifications, and real-time insights, making the entire process more efficient and secure.

Capture Visitor Information

Greetly captures each guest’s name, company affiliation, contact information, host, visitor's arrival and exit times, and reason for visiting, and creates custom visitor badges to enhance security and identification. You can capture more advanced visitor information like birthdate, government-issued ID, temperature, and health screening questionnaire. Visitors will check themselves in on a self-service kiosk or using their own smartphone.

Notify Associates with Realtime Alert Notifications

Your team members can receive instant notifications of guest arrivals using phone, text, email, or one of our many integrations, such as Slack, MS Teams, or Google Chat, eliminating the need to waste precious admin hours waiting for guests in a lobby area.

Take and Retain Guest Photos and NDAs

Greetly's virtual receptionist software will take and retain visitor photos. If you’re encountering someone for the first time or just need to refresh your memory about the person you’re greeting, just call up a picture from Greetly’s digital logbook. Greetly can do the same with NDAs and other legal document eSignatures. 

Log visits and analyze data

Greetly’s modernized office technology stores all of your visitor information so that it can be accessed from your digital visitor logs anytime. You will be able to automate CRM updates, export visitor data for audits and analysis, and analyze your organization’s busiest departments and visitor types for any given day or time.

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About Our Powerful Visitor Registration System

 

Cloud based visitor management system

Cloud-based Visitor Registration Software

Greetly securely captures visitor information, including names, check-in timestamps, photos, document signatures, and more, and stores it in the cloud so it can be accessed at any time and from anywhere. This is how a visitor management system works: it streamlines visitor check-in processes, enhances workplace security, and improves compliance management. Upgrade from paper sign-in sheets and modernize the way you greet and track your guests!

Visitor registration host notifications

Integrated With Your Most Important Software Systems

Greetly integrates with hundreds of other software products like Active Directory, Azure AD, Google for Work, and Slack to make your workplace more productive. Automate syncing users, adding visitors to CRM lists, following up with clients, and analyzing your visitor data!

Customizable visitor registration solution

Highly Customizable

Greetly's customization options make it a perfect fit with your brand, office, industry, region, nation, and even the languages your visitors may wish to use for self-service check in. Only your brand will be seen and you can customize workflows to meet your unique needs. Put your company's distinctive mark on the way you greet visitors!

Download Our Digital
Receptionist Checklist

Greetly provides an easy-to-use cloud-based digital receptionist checklist to help you find what you need in a visitor management system. Fill out the form below and you'll receive our checklist immediately.
Visitor registration self-service kiosk
Contactless visitor management solution

Greetly, The Award-Winning Visitor Registration App! 

Greetly is the modern office, cloud-based, digital solution for visitor registration; an easy-to-use self-service visitor sign in application.

Whether you're looking for a simple way to capture visitor photos, contact details, record electronic signatures for NDAs, check when a guest has signed out, handle packages and food deliveries, or register guests taking part in an event or tour, Greetly can do that!

Our award-winning visitor check-in app works on iPad and Android tablets, and touchless on visitors' own smartphones, technology your visitors know and understand. Greetly creates a great guest experience while keeping your workplace healthy and productive.

Greetly Integrates with Tools You Already Use

 
Visitor registration system integrations

Is "Visitor Registration Software" another term for "Visitor Management System"?

People do use the terms "Visitor Registration Software" and "Visitor Management System" interchangeably. A visitor management system is a broader term that includes every element of handling visitors, from checking them in at a kiosk, sending reception notifications, giving them access to the space, timing their departure, logging the visit, and more. Visitor registration can be an element of a visitor management system.

Whatever you want to call it, we prefer the name is "Greetly"!

Does Greetly offer host notifications when a visitor arrives?

Yes. Greetly offers instant reception notifications when visitors arrive and check into your work premises. Depending on how you customize your workflows within our Visitor Registration app, one or more hosts may be notified. 

Each host can choose their own notification preferences. Here are the common options:

  • Phone calls to a landline phone
  • Phone calls to a mobile phone
  • Text messages
  • Emails
  • Slack messages
  • Microsoft Teams messages
  • Google Chat messages

Greetly's seamless integration offers easy and unlimited host notifications with any license.

What are the benefits of cloud-based visitor registration?

Implementing a visitor management system can bring a wide range of benefits to a business or organization such as:

  • It improves operational efficiency, enhances security, and provides a positive visitor experience.
  • It helps to streamline the administrative burden of managing guests, saves time for front desk staff and visitors, and fosters a professional image.
  • Additionally, it provides valuable insights into visitor behavior, helping organizations identify trends, optimize their visitor management processes, and make data-driven decisions.

There are several benefits of using cloud-based visitor management:

  • Free upgrades with regular product updates.
  • All of your information is available anytime, anywhere. You have access to visitor data and can view reports from home or on your mobile phone. This is especially valuable should you ever need to use Greetly's evacuation feature.
  • No on-premise servers to maintain.
  • Implement your visitor registration software with off-the-shelf hardware.

How do I get started with Greetly?

Click "See It Live" to take Greetly for a spin by requesting a free, no-obligation visitor registration demo. An account manager will take the time to learn your visitor management needs and customize Greetly to meet your branding and reception needs.

Can I customize screening questions?

Yes. Greetly is the most customizable visitor management software system. Visitors will only see your brand logo and colors, and the check-in options that suit your reception needs.

Even better, Greetly allows you to customize the questions you ask during the check-in process for robust visitor screening. This can include drop-down lists, date pickers, phone number and email fields, checkboxes, open text fields.

Greetly can handle whatever you can dream up to keep your workplace productive, safe, and compliant.

Can I offer touchless visitor registration?

Yes. Greetly offers visitors the option to scan a code or click a link to complete touchless visitor registration from their own mobile devices. In fact, Greetly offered the first contactless visitor management system and we haven't stopped innovating.

Is Greetly a visitor registration application for iPad?

Well, some people have said that! Others call us a life-saver, but hey, we don't like to brag.

Greetly offers a Digital Receptionist application delivered by an iPad (or Android, or PC, or mobile phone browser), part of the complete visitor management application.

Want to learn more? Click here to instantly schedule a demo of our award-winning software.

What are some ways to improve the visitor experience?

One way is to make check in and visitor screening more efficient. Many companies rely on Greetly's award-winning visitor management system to do just that. When visitor registration, check in, compliance and health screenings are automated, reception and security staff can focus on higher-level work.

Another way to improve the experience for visitors is to offer touchless sign in software. Some people don't want to use a shared kiosk or talk to a receptionist through a glass. They prefer to use their own smartphone to connect with their host.

Here is a more detailed article on steps for a great visitor experience.

 

How does implementing a visitor management system impact ROI?

Implementing a visitor management system can be a straightforward process, and the return on investment (ROI) can be significant. A cloud-based visitor management system can be easily integrated with existing access control systems, and visitor data can be easily exported for reporting and analysis. The system can also be customized to meet the specific needs of the business or organization, and can be scaled up or down as needed. By automating the visitor management process, businesses can save time and resources, make more informed decisions, and improve the overall visitor and user experience.

Do Visitor Registration Systems strengthen security and compliance?

A robust visitor management system is essential for maintaining security and mitigating compliance risks in the workplace. Screen visitors to ensure bad actors and security risks are addressed and ensure accurate records are kept for the company. Visitors can rest easy that they are well-informed about safety policies (even watch safety videos) while the system automatically shares detailed guidelines and maintains a secure environment for employees and visitors against potential threats. The system can also be set up to notify visitors of emergency events and evacuations, and digital audit logs can be used to confirm compliance with security protocols. Furthermore, access control integration with the visitor management system can restrict visitor access to specific areas based on their credentials.

Does Visitor Registration impact emergency preparedness?

A visitor management system plays a critical role in enhanced emergency management. It provides real-time visibility into who is on the premises, enabling security personnel to quickly identify and respond to emergencies. The system can also be used to send emergency alerts and to track visitors and staff through the evacuation process. Additionally, visitor records can be easily exported to provide critical information to security teams and emergency responders.

Try The World's Most Customizable Visitor Management System

 

Try Greetly free with a no-obligation demo today. This fully featured trial comes with 24/7 support to get you up and running quickly. Our 14-day trial allows you to test Greetly and show it to your VIP visitors.

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