Greetly’s Incredibly Customizable Visitor Sign-in App
Automate Visitor Management with Virtual Receptionist Software
Especially in a post-COVID world, the manual approach to visitor management with paper logbooks and extensive front desk staff no longer works. In a hybrid workplace or otherwise, you need advanced security to keep your employees healthy and your assets safe.
Introducing touchless visitor sign in software to help your modern workplace thrive.
Greetly offers an easy-to-use interface that impresses your visitors. It is available via self-service kiosk or on visitors’ mobile devices. Our visitor sign-in solution has a user-friendly interface that only shows your brand, and workflows can be customized to perfectly suit your reception area needs.
How Our Visitor Sign-in App Can Help You
An Efficient Sign-in Experience
Modernize your reception area with our cloud-based visitor sign in app. Guests will sign themselves in an easy-to-use application right on a tablet kiosk or perform touchless sign-in with their own smartphone! With extensive language capability, greeting visitors in their native language with the app ensures a personalized experience that enhances user experience and comfort. Visitors quickly sign in to meet with a staff member, be seen as a patient, attend an event, make a delivery, or almost any other scenario that might happen in the lobby of your worksite.
Access Your Data Anywhere, Anytime
Keeping track of visitors can get complicated, but not with Greetly. Greetly's digital sign-in solution is a cloud-based visitor management system that can help you track the check-in process - who has signed in and when they signed out. Comprehensive reporting features allow you to use any web-enabled device to sort, filter, search, and download exactly the visitor logbook information you need.
Stay Productive - And Healthy
Touchless??? Yes. Visitors can sign themselves in right from their smartphones without downloading an app. Greetly can capture the visitor's photo and contact information and even have them review legal documents, capture electronic signatures, and print badges. Our advanced visitor management app allows visitors to sign out, too, without having physical contact with kiosks or interaction with unnecessary staff members.
Stay Secure and in Compliance
From eSignatures, visitor photos, and a secure sign-in app, Greetly provides everything you need to keep your workplace safe, secure, and private. We also comply with the principles of GDPR and are the only Privacy Shield certified visitor sign-in app. Greetly will make it faster than ever to pass any audit with flying colors.
Visitor Management Best Practices
Effective visitor management is essential for maintaining a secure, efficient, and welcoming environment for visitors, employees, and contractors. Here are some best practices to consider:
- Implement a Digital Visitor Management System: Streamline the sign-in process and reduce paperwork using a digital visitor management system.
- Proper Identification and Verification: Ensure all visitors are properly identified and verified before entering the premises.
- Clear Instructions and Guidelines: Provide visitors with clear instructions, including health and safety protocols and emergency procedures.
- Staff Training: Train staff and employees on visitor management procedures and protocols to ensure smooth operations.
- Regular Policy Reviews: Regularly review and update visitor management policies and procedures to ensure compliance with regulatory requirements.
By following these best practices, organizations can enhance security, improve efficiency, and create a positive visitor experience.
Employee and Contractor Management
A visitor management system isn’t just for visitors; it can also be a powerful tool for enterprise organizations managing employees and contractors. Organizations can streamline their operations and add another layer of security by tracking employee and contractor sign-ins, monitoring access to sensitive areas, and ensuring compliance with health and safety protocols. Integrating employee and contractor management into a visitor management system reduces administrative burdens and provides a comprehensive overview of all personnel on-site, enhancing overall workplace safety and efficiency.
Download Our Digital
Receptionist Checklist
Greetly provides an easy-to-use cloud-based digital receptionist checklist to help you find what you need in a visitor management system. Fill out the form below and you'll receive our checklist immediately.
How Greetly’s Sign In App Works
Guest Check-In
Upon arrival, visitors check themselves in. They can use an iPad or Android-based kiosk or go no-touch using their own smartphone. No app download is needed, and you can capture visitor information, including photos, names, eSignatures, the reason they are visiting, and so much more, to meet your safety and compliance needs.
Instant Host Notifications
As soon as a guest signs in, Greetly sends instant alert notifications to hosts. These can be sent by phone call, SMS text message, or email, as well as corporate instant messaging tools like Slack, Google Chat, and Microsoft Teams. Notifications can even be sent to executive admins or assistants to keep executives focused and productive.
The Visitor Is Greeted
Host notifications include visitor photos so they can greet every guest like a VIP with a warm welcome. The sign-in process is complete, and business can proceed. All information is securely stored in your cloud-based visitor logbook. Greetly is a full-featured, cloud-based visitor management system.
Greetly, the Award-Winning Sign-in Solution!
Greetly is a modern, full-featured visitor management solution. We serve tech companies, manufacturing plants, staffing agencies, and government offices because our sign in application is easy to use and highly customizable - the perfect visitor registration software for your visitors.
Greetly doesn't require expensive hardware. It frees you from an inefficient use of human resources. Your "near the door" employees will have fewer distractions and will thank you.
Our award-winning visitor sign-in application works on iPad and Android tablets, technology your staff and visitors both know and understand. Greetly was also the first contactless visitor sign in app to keep you and your workplace healthy and productive.
Greetly 's visitor sign-in app makes your front desk more productive without using extra workplace resources.
Greetly Integrates with Tools You Already Use
Is "Visitor Sign In App" another term for "Visitor Management System"?
People do use the terms "Visitor Sign In App" and "Visitor Management System" interchangeably. A visitor management system is a broader term that includes every element of handling visitors, from checking them in, sending reception notifications, giving them access to the space, timing their departure, logging the visit, and more. Visitor registration can be an element of a visitor management system.
Whatever you want to call it, we prefer the name is "Greetly"!
How do I get started with Greetly?
Click "See It Live" to take Greetly for a spin by requesting a free, no-obligation visitor registration demo. An account manager will take the time to learn your visitor management needs and customize Greetly to meet your branding and reception needs.
Does Greetly send instant alert notifications when a visitor signs in?
Yes. Greetly sends real-time notifications when guests complete the visitor registration process. Depending on how you customize your operational workflows, one or more hosts may be notified.
Each host can choose their own notification preferences. Some communication methods include:
- A phone call to a landline phone
- A phone call to a mobile phone
- Text message
- Email Notifications
- Slack
- Microsoft Teams
- Google Chat
Greetly offers unlimited reception notifications included with any license -- there will be no surprise usage charges.
What are the benefits of using a cloud-based visitor sign in app?
Versus on-premises software, there are several benefits of visitor sign in applications with cloud integration:
- Free upgrades. Greetly updates our software every two weeks, and all new features are included.
- All your visitor information and other data is available anytime, anywhere. You have access to visitor data to view visitor reports from home or on your mobile phone. This is especially valuable should you ever need to use Greetly's emergency evacuation report feature.
- No on-premises servers to maintain.
- You can implement your visitor sign in application utilizing commonly available off-the-shelf hardware.
Can I customize screening questions?
Yes. Greetly is the most customizable visitor management system. Visitors will only see your brand and the check-in options that suit your reception needs.
Even better, Greetly allows you to customize visitor arrivals with targeted information you collect at check-in. This can include drop-down lists, date pickers, phone numbers, email fields, checkboxes, and open text fields.
Greetly also allows you to take visitor photos, print visitor badges, collect eSignatures on legal documents, send notifications to visitors, disseminate safety policies, and much, much more.
Can I offer touchless visitor sign-in?
Yes. In fact, Greetly was the first to offer contactless sign-in software.
And Greetly won't stop innovating until your work environment is as safe, healthy, and productive as possible.
Is Greetly a visitor sign-in application for iPad?
Well, some people have said that! Others call us a game changer, but hey, we don't like to brag.
Greetly offers a Digital Receptionist application delivered by an iPad (or Android tablet, or PC, or mobile phone browser), part of the complete visitor management application.
Want to learn more? Click here to schedule a no-obligation demo of our award-winning software instantly.
What is a Visitor Management System?
A customizable visitor management system is a comprehensive software solution designed to streamline and manage the reception process for visitors, contractors, and employees within an organization. It offers a secure, efficient, and customizable way to track information and record visitor data, ensuring a seamless and professional experience for everyone who enters your premises. Key features of a modern visitor management software include visitor registration, sign-in and sign-out processes, instant notifications, advanced data privacy features, and data analytics. By automating these tasks, a visitor management system not only enhances security but also improves operational efficiency and visitor satisfaction.
Why Choose Our Modern Visitor Management Software Solution?
Our modern visitor management system has a customizable interface, and robust features designed to provide an efficient and seamless experience for visitors, employees, and contractors. With flexible tools, instant notifications, customizable visitor signs, and advanced data analytics, our solution helps organizations to:
- Improve Security and Compliance: Ensures all visitor types, employees, and contractors are properly tracked and verified.
- Enhance the Visitor Experience: Provide a professional and welcoming environment for all visitors.
- Streamline Operations: Reduce administrative burdens and improve operational efficiency.
- Balance Holding Critical Information and Privacy: Maintain critical visitor information storage and data privacy.
- Professional Environment: Create a positive and professional impression for all who enter your site.
By choosing our visitor management solution, organizations can ensure a secure, efficient, and welcoming environment for all visitors, employees, and contractors.
Try the World’s Most Customizable Visitor Sign In App
See it live! Try Greetly with a demo. During this personal demo, your visitor management solution manager will take the time to understand your reception needs and to customize your digital receptionist to perfectly achieve them.